Privacy Policy

Who we are

Strategic HR Consultancy Solutions Limited is the data controller for personal data processed for our own business purposes.

Contact: info@strategichrconsultancy.com, +44 (0) 1270 394 444, or our contact form.

What data we collect

We collect information you provide (e.g., name, role, company, contact details, enquiry details, documents you upload) and information collected automatically from our website (e.g., IP address, device, approximate location, and pages visited). We may also receive data from referrals or public business sources (e.g., LinkedIn, Companies House).

Why we use your data (lawful bases)

• To respond to enquiries and provide proposals (contract, legitimate interests)
• To deliver consulting services and manage our relationship (contract)
• To send service communications and updates (legitimate interests/legal obligation)
• To manage billing, accounting and prevent fraud (legal obligation/legitimate interests)
• With your consent, to send marketing you can opt out of at any time (consent)

Cookies and similar technologies

We use essential cookies for site functionality and may use analytics cookies to improve the site. You can manage non-essential cookies via our cookie banner. See our separate Cookie Notice for details.

Sharing your data

We share personal data with trusted processors who support our operations (e.g., IT hosting, email, CRM, accountants) under contracts that require robust confidentiality and data protection. We may also share data where required by law or to establish or defend legal claims.

International transfers

Where we transfer personal data outside the UK, we will ensure appropriate safeguards are in place (e.g., adequacy regulations or standard contractual clauses).

How long we keep data

We retain personal data only for as long as necessary for the purposes collected, including any legal, accounting or reporting requirements. Typical retention: enquiries (18 months), client matter files (7 years), finance records (7 years), recruitment files (12 months) unless a different period is required by law or agreed in writing.

Your rights

• Right to be informed and to access your data
• Right to rectification and erasure
• Right to restrict or object to processing
• Right to data portability
• Rights in relation to automated decision-making (we do not use automated decisions)

To exercise your rights, contact us using the details above. We may need to verify your identity before acting on requests.

Security

We use technical and organisational measures appropriate to the risk, including access controls, encryption in transit, device security, and staff confidentiality obligations. We test and review our controls regularly.

Children

Our services are directed at businesses. We do not knowingly collect data about children.

Complaints

If you are unhappy with how we handle your data, please contact us first so we can help. You also have the right to complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Changes to this Policy

We may update this Policy from time to time. We will post any changes on our website with a new ‘Last updated’ date.